Now is the time to plan for Hurricane Season

The past two hurricane seasons have wreaked havoc with many tenants, with buildings forced to shut down for days, if not weeks, due to the lack of electricity and other factors. When a building is forced to close, property management typically determines when it will open, leaving tenants at the mercy of their decisions to reopen. As a result, many tenants in the market for new space are asking how well office buildings may be prepared for an emergency. Among factors tenants question are the inclusion of hurricane-rated glass and an emergency back-up generators.
However, that they may not be the right questions to be asking. Most buildings have back-up generators, but they are installed as a life safety feature to light hallways and power elevators in the event of an emergency. Likewise, hurricane-rated glass does not always prevent damage. Some buildings with hurricane-rated glass suffered damage, and some 20-year-old buildings did not.
Tenants should establish a detailed plan that pertains to operations after a storm. The real estate component just looks at where a company places its assets. The biggest part of preparing for a storm is the operational component.
Tips include:
• Ensure that all employees contact information is up-to-date and that more than one person in the company has been identified as an emergency contact person. At times, the named emergency contact must evacuate the area leaving employees with no way to communicate with their employer.
• Insurance policies and other important documents should be stored off-site because tenants often cannot access buildings that have been shut down after a storm.
• Tenants should identify personnel that is critical to operations and where short-term space may be leased to accommodate them.
• Videotape premises prior to a storm so that damage can be accurately documented after a storm when making insurance claims."